HVAC customer win-back emails for Tulsa shops.
Second Season writes and sends seasonal emails to the past customers of independent Tulsa-area HVAC shops (5–50 staff), so the people who already trust you have a timely reason to book again.
The short answer
HVAC customer win-back means emailing people your shop has already served, at the moment in the year when their system actually needs attention, with one easy way to book. In Tulsa that usually means a furnace check before the first cold snap and an AC tune-up before summer heat. We handle list cleanup, writing, sending and replies over a 90-day sprint. Your office confirms the bookings.
Why timing matters in Tulsa
Tulsa has hot, humid summers and cold snaps in winter, so most homes rely on both cooling and heating. That gives a shop two natural reasons a year to get in touch:
- Late winter to spring (roughly March–May): AC tune-up reminders, ahead of summer demand.
- Early fall (roughly September–October): furnace and heat pump checks, before the first cold mornings.
- Any time: a gentle note to customers who are overdue for maintenance on their last service record.
These windows are general guidance, not a forecast. Your own service history is the better guide, and we plan the calendar around it with you.
What we do for a Tulsa HVAC shop
- Your list. You share past customers you’ve served, with emails and any service history. We help you export it from your system.
- We write and send. Seasonal campaigns in your shop’s voice, with your name, contact details and an unsubscribe link.
- Your office gets the bookings. We handle replies and pass ready-to-book customers to your office the same day. You get a weekly log and a day-90 report.
Who it’s for
Independent residential HVAC companies with roughly 5–50 staff, in Tulsa and nearby (Broken Arrow, Owasso, Jenks, Bixby, Sand Springs and the wider metro). Shops elsewhere in the US can still ask about fit.
It works best if you have a list of past customers with email addresses who agreed to hear from you. If you mostly have phone numbers or no service history, we’ll tell you in your free audit whether email makes sense.
Pricing
| Plan | Price | What’s included |
|---|---|---|
| Lost Customer Audit | Free | Estimated list value, a 90-day plan and 2 sample emails. Back by email in 48 hours. |
| 90-Day Comeback Sprint | $3,500 one time | 3 seasonal waves, about 12 emails, list cleanup, sending, reply handling, a weekly booked-job log and day-90 report. |
| Keep-Warm | $300/mo after a sprint | Newly lapsed customers added, 2 seasonal sends a month and a monthly report. Cancel anytime. |
| Founding Sprint | $1,500 + $150/mo after the sprint | The full sprint and same guarantee for our first 5 shops, until Dec 31, 2026. Keep-Warm at $150/mo locked for 12 months. |
| Pay-per-Job | $500 setup + $60 per booked job | For lists under 800 with emails. Total fees capped at $1,500 per 90 days; no sprint guarantee. |
Payment is by bank invoice: international wire (SWIFT) or Wise. Sprint fees are paid before sending starts; Keep-Warm is invoiced monthly.
A new studio in Tulsa
We’re welcoming our first HVAC shops, so we don’t have client results to share yet. Our first 5 shops get the sprint for $1,500 instead of $3,500, until Dec 31, 2026, whichever comes first.
Questions
Do you only work with HVAC shops in Tulsa?
We’re starting in Tulsa, Oklahoma, with independent US HVAC companies of 5–50 staff. Shops elsewhere in the US can ask about fit and availability.
When should a Tulsa HVAC shop send win-back emails?
Typically an AC tune-up reminder in late winter to spring (around March–May) and a furnace or heat pump check in early fall (around September–October), plus maintenance reminders for overdue customers. These are general windows, not a forecast.